Moving Checklist for Office Relocation

Early Planning:

• Appoint a responsible staff member as the Move Coordinator of your company
• List out all Stationeries, Signage, Letterhead and others to be updated to your new building premises
• Consider your current office equipment and computers to either Upgrading or Replacement
• Intimate all the Clients & Suppliers of your New Address like Post Office Box Number, Phone Number, and Street Address
• Confirm the layout of your New Office Premises
• Confirm the configuration of Communication Outlet
• Check the Security & Access requirements of your new office
• Confirm your Move Date with the Office Removal Company
• Inform the staff thoroughly about the progress and development about the move

Communication Services:

• Electricity
• Telephone
• Fax
• Pagers
• Mobile Phones
• Mail Services
• Computer communications
• Change Faxes to display new number
• Organize Computer and all associated Electronic Equipments

Change of Address:

• Local Government
• Inland Revenue Department
• Companies Offices
• Insurance Company
• Financial & Legal Services, like: Accountant, Solicitor, Banks, Brokers and others
• Suppliers of services like: Press, Public Relations, Couriers, Travel Agents and others
• Motor Vehicle Registration
• Cleaners & Gardeners

Prior To Move:

• Confirm your Moving Plan with the Moving Company
• Check the value of Insurance during transit.
• Distribute written Moving Instructions to you and the Moving Company staff if possible.
• Label all the effects in accordance with the New Floor Plan of your office.
• Reserve Access Areas such as Parking Meters, Entrance, Loading Docks, Good Lift etc.
• Notify the landlords if you are moving to a Multi Tenant Building.
• Confirm delivery of New Equipments, Stationeries and Furnishings.
• Move your staff to the new site for Pre-Move Familiarization.
• Confirm the Items for Storage & Distribution.
• Get a Floor Plan for the New Premises that will help in the correct placement of things
• Distribute copies of the plan to the staffs of the Moving Company one week prior to the move